NEW Pinyin Tones Add-On for Google Docs

About a month ago, I was speaking to one of the Primary Mandarin teachers at our school and she was sharing with me that Google Docs was limiting in some of the features required to make her work easier when typing in pinyin for the students. I began to ask around to a few people and couldn't find quite what we were looking for in terms of a solution.

Then as luck would have it, I was investigating all the awesome add-ons in Google Docs to try to figure out which ones are most beneficial for teaching when I re-stumbled upon a goodie - Easy Accents. As someone who unfortunately only speaks English fluently, I hadn't had the need to use this add-on personally but as I read about it, I wondered if this was the answer but there were no pinyin tone feature yet.

With a 'Why not?' attitude, I emailed Dan Baker (Network Administrator, Ursuline Academy) on the chance that maybe something was in the works for the future. I cannot say enough good things about Dan. He was so helpful and quick to respond as we both tried to talk about a language we were not familiar with. After consulting with one of our Mandarin teachers, Ei Lin Tan, who created a video to help explain our needs and clarified the tones, Dan came back to us with the Pinyin Tone Easy-Accent Add-On in no time.

Check out our video for a quick overview of how to use

 the Pinyin Tone Easy Add-On for Google Docs!

Easy Accent Website

7 Schools, 7 Lessons: Things I Learnt As a Workshop Facilitator

Over my two-week summer break, I had the pleasure of travelling to the New Delhi region in India. This was my second time in India and I had previously only been there for 2 days for the Google Teacher Academy in December. I knew I absolutely loved the food, the culture and adventure that India had to offer, but hadn't realised how much I would be accepted with open arms and such amazing hospitality by the educators I would encounter when I returned. Over my holiday, I was blessed to be welcomed into 7 schools for 7 days of workshops to do some outreach support in local public schools that focused on introducing the Google Apps for Educations tools to teachers and how they could integrate them into their classroom to support their current teaching and learning practices.

As I prepared myself to transition into a technology coach position at my current school next year, I began to realise how different my role would be. Every session was unique, even though a lot of days I was facilitating workshops with the same products. No day was the same and each had its own unique challenges. I very quickly learnt that working with adult learners is a very different experience than working with my nine-year-old students, but yet some core factors stayed the same. The more I facilitated workshops, the more I began to explore how adults want to be supported in their learning journey.

Throughout my time, I constantly was reflecting on my experience and came away from the experience with valuable lessons.

1. Embrace questions. - Sometimes teachers fear the unknown. You can have a lesson planned out one way and a student asks a question that makes the lesson shoot off in a completely different direction - I love that. You begin to learn after a day or two of workshops what questions teachers have, how to reduce the fear of uncertainty for those participating in a workshop but also embrace the fact that you never are quite sure what you will be doing when facilitating workshops. No question is a bad question. When you take the time to listen to someone and walk someone through how they can be successful, you are able to spark more curiosity to learn. Often more questions will come from solving one query - those are my favourite. To see teachers continuously become more excited about what they were doing as they learn each piece of the puzzle is truly a treat to experience. I loved when teachers engaged in asking questions and it made my job easier than trying to guess what they wanted to learn by knowing I was actually helping them meet the needs of their inquiries. I'm so thankful that the educators felt comfortable asking the questions so I could support them. I also loved that the learning hasn't stopped since I left their schools and that the conversations and questions are continuing even though we are now separated by distance.

2.  The Internet is not always reliable. - I am very privileged to work in an international school in Singapore where I don't have to think twice about having a consistent internet in my classroom. I know that I can plan a lesson using the computer and I can execute it without the concern of having the internet drop out. But that isn't the case in all schools in India. The internet would drop out at times or even be very limited in some cases. For me, it definitely kept things interesting and forced me to be ready for anything. If the internet did drop, I was constantly forced to evaluate how I could keep the audience engaged and learning without becoming frustrated and give up. I also learnt how valuable it is to have a backup plan. For me, this was having a Google Slides presentation for the various apps that could help walk teachers through the tools at the moment but could also act as a resource beyond my time at their school. I am empathetic towards teachers who work through these challenges every day and yet continue to inspire their students and embrace a world of technology.

3.  Repeat the instructions - often.  - I've always thought students are better students than teachers. But the level of excitement and engagement for teachers and students can always be high if you go about it the right way. Teachers seem to like to listen and do at the same time, rather than watch, then do. Therefore, a one time demo isn't always sufficient. Just like students, instructions need to be repeated verbally, demonstrated and also have time for teachers to 'do' what they are being shown. When you walk around and support teachers, you have to be ready to repeat, repeat, repeat what you've said again and again while also not making them feel small that they didn't understand the instructions the first time or two or three. Learning is a process. We all learn at a different rate and in different ways. It's our job as facilitators to help find the best way to help our students discover how to be successful in their learning and support them with the resources and means necessary.

4. Patience is a must. - I wouldn't consider myself a patient person, especially outside of my classroom. I like efficiency in my personal life and have always said I use up all my patience each day with my students. However, I found this sense of calm working with teachers that I hadn't experienced before as I walked teachers through different features of an app step by step and having them do it, rather than me. It was almost a very zen experience. Not once did I feel overwhelmed, frustrated or rushed. We just took our time and explored as necessary and flowed onto the next application when we were ready. Some days we focused on one app for an hour and the next day it only took twenty minutes and worked through challenges as they presented themselves. As a facilitator, I learnt that in the face of any challenge you have to stay calm as your 'students' are looking to you for that sense of security and insurance.

5. Stay positive. - The moment you become negative, you will lose your audience - so don't. When you are positive in a room, the energy and excitement levels will go through the roof. Creating a safe environment to learn in allows teachers to the fullest and feel safe making mistakes and growing. Technology isn't meant to be something that is a pain for teachers, even though there is a learning curve. By having a smile on the face and showing teachers you are learning together helps break down their defensive walls against technology. No obstacle can't be overcome and it's important to help teachers develop their growth mindset mentality.

6. Be flexible. - I never really knew what type of school I are was walking into each day, the technology and comfort levels of the teachers or how often the teachers were even using the tools. I very quickly learned that building relationships and engaging in conversations before a workshop began was a sure way to begin to figure those things out. I loved hearing about where teachers were at in their technology integration and how much they wanted to do this, but sometimes just weren't sure how to go about it yet. I became very aware of how to read the audience to know when they were struggling with a concept or when teachers felt like they accomplished a task. I noticed the small things that made a big difference to how I would adjust to my teaching environment. I knew that I had to be open-minded when the direction of the workshop would change without planning and two seconds later I'd be showing a different application I hadn't planned to share that day. I really felt like I had be a chameleon adapting to it's surroundings to meet the needs of the teachers.

7. Have fun - Every one of those 7 workshops were unique. Nothing ever went the same or fully as 'planned'.  The only consistency was making it fun for both the workshop participants and myself. I was on spring break after all. But learning should be fun. It shouldn't be stuffy and a lecture from the front of the room for hours and hours - that's not real learning. Students need to be getting their hands messy and trying things. As they make mistakes, they ask questions and problem solve. I learnt to not take things so seriously and when I was faced with my own uncertainty with a question we figured it out together. Technology can be daunting for some teachers but when you create a learning environment that can minimise that fear, teachers actually get motivated to develop their skills. We laughed, we smiled, we had fun, we experienced, we grew - that to me is learning.

By the end of the two weeks, I began to look at the role of a workshop facilitator and technology coach with a new perspective and even more excitement. The experience forced me to think about how educators learn best and reflect on how I learn best too. It also helped me think critically about what I need from others to feel supported and successful in my new role and how I could take that thinking and translate it to help better support other educators. The amount of personal growth in such a short time seemed tremendous to me and I am so thankful for the opportunity to work with over 200 educators from around the Delhi region. This experienced filled me with excitement and has motivated me to continue to push myself further as an educator with a new perspective of teaching and learning. I can't wait to see where my journey takes me next and look forward to learning from every opportunity that continues to unfold.

What Happens When the PD is Over?

We've all been to the most amazing professional development workshops, conferences, weekends, you name it. The ones that just inspire you when you needed it most, gets you thinking about your classroom in a whole new way and excited to start implementing the many new ideas first thing Monday morning at 9am.

Then reality hits - paperwork, attendance, marking, planning, meetings, field trips, after school activities, did I miss anything? As much as we intend to try out all of our new tricks and share them with the rest of our school community, how often does that really happen when you are faced with all of the normal time consuming components of your job?

What I've learnt about all of those ideas that you get beyond excited about don't usually ever happen. I'm as guilty as anyone and I'm the girl who loves learning new things all the time. While I am learning them, I don't always get the chance to apply them.

 Photo from: https://www.flickr.com/search/?l=deriv&q=learning

So here's my suggestion:

1. Choose a couple of ideas. Just 2 or 3 ideas really that you think you can implement within the next week. They don't even have to be big. When I attended the EdTechTeam Summit in Thailand, I focused on learning what I could about creating websites. It was something I was currently working on for my own personal site so I figured I could build on that. I bookmarked a few resources for selecting colours and creating patterns. I also knew my students would be creating their own sites in about a week's time so it would be something I could show them to do to.

2. Actually do it. In an hour workshop, you don't always get enough time to figure it all out the first time. So spend a little bit of time on your own walking yourself through the steps. Trial and error is a beautiful thing and I find it's when I work best really. I wanted to become better at creating my own colour palettes using some of the website resources I had used in the workshop and also how to create my own patterns from those colour palettes using Colour Lovers. Some steps you remember from doing it in the workshop, others you have to piece together from when you were trying to listen and do at the same time. Eventually, you figure it out.

3. Do it again. Repeating something or trying a different way of doing the same thing really helps to solidify the new skill. I played around and probably created about half a dozen or so of colour palettes and then more than a dozen patterns just for fun. Learning happens through exploration.

4. Go back to that list of 2-3 items you wanted to try and try another one. What else did you love from your workshop? I also liked playing with Google's MyMaps. I had used it before but sometimes you need a friendly reminder of a certain tool before you figure out it's a perfect fit for what's coming next in your unit. For me, that was using it to document different ecosystem imbalances around the world, having students include pictures and

5. Share what you've learnt...even with one person. Knowledge for the sake of your own personal gain is one thing but being able to share with others is just as important. For me, I shared the website design tools with my students immediately. The first time around, I only had them choose a colour palette with 2-3 colours and then create their website banners using those colours. From there, they could customise whatever they could find in the settings.

6. Then share it again. Using what you learnt in a professional development session makes you feel like it was worthwhile. After my students had made their websites for their online courses, I pulled 2 students aside for a project for our Head of Primary. He needed to spruce up a website for a workshop he was running. I had the students create a colour palette and make a banner with the colour palette. After that, I introduced them to how to make a pattern for the background of the site and let them have a go at it.

It didn't stop there though. About another week or so later, I met up with a few of the Year 6 students who were working on their exhibition projects and wanted to make a website as part of their action portion. I walked them through all of the same steps from start to finish but along the way added in how you could change the look by using images as a background or creating colour palettes from an image. In addition, I provided them with more websites and options to customise their sites.

By taking one small focused idea from a professional development workshop, I was able to turn the idea into action through practice and practical application with my students. I am still seeing the aftereffects in my classroom of the workshops I attended a month later. This to me is making meaningful connections and creating an ongoing learning opportunity long after the workshop facilitators are gone.

It's not worth overwhelming yourself and setting yourself up for failure when you say you will do 43 new things by the end of the month based on what you might have learnt in an afternoon, day or weekend. What I've learnt is that you really have to make your professional development experiences work for you.

One Strategy for Research Notes

When I went to elementary school, I learnt how to write research notes. There was all this bibliography stuff you had to write down for each book you took your notes from, you weren't allowed to copy the words directly from the book and you had to rewrite it all in your own words. My notes would be on multiple pieces of paper and I never could really find the piece of paper I wanted when it came to writing my reports. None of that has really changed, just where we keep track of our notes.

For most, it's no surprise we first turn to Google for our research. With all of the scholarly articles online, websites and ebooks, there isn't as much need to go into a library, dust off an old encyclopaedia and crack it open to the page you are looking for. Where we look for our materials has changed and so has how we record our notes.

For our current unit about ecosystems, where essentially my students were doing a massive research project to gather the information they needed to successfully create an online course for other students, it was evident from the start that research notes was most definitely going to be an important skill to teach.

After we had decided on lesson topics, the students brainstormed all of the questions they could think of initially in one Google Document.

From there, they created and linked a separate Google Doc for each topic. This would help them go back and build their levels based on the different topics selected. The students pasted their questions into the document. As they found information that fit a particular question, they were able to make notes on the topic. Often they chose to research by theme but at times students could jump from one page to the next easily without losing any of their notes. 

For their bibliography, they pasted the links into the bottom of each page. We talked a lot about what plagiarism was and how to avoid it by changing it into their own word right from the moment they create their research notes. As Year 5 students, I didn't have them create full bibliographies as they took down their research notes just yet but it was a start in the right direction. 

This of course is just one strategy that could help students organise their notes when researching for a project but by no means the only way. I had different groups record their notes using different methods but it was another tool to add to their repertoire. 

30 minutes - Build A Google Site From Scratch

Documenting one class' approach to creating online courses for students by students...

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Sometimes I throw my kids a challenge that might seem a little unreasonable.

"Let me show you how to build a Google Site from a blank template. I've got about 10 minutes to show you some things you need to know or might want to try. Then you have 30 minutes to design - that's it." 

But that's exactly what we did today.

I pre-made the 4 google sites that students would be working on today. (1 for each group of 4 students) and shared it with all group members as owners. I had done it the night before and had been getting emails ever since it hit the students' inbox as they were excited to get started. The sites were simple, boring and if my students had anything to do with it, about to be transformed to look nothing like that ever again. 

After showing my students this site, I showed them my professional site I had just created a few weeks prior. This was done to give them a sample of what they would be doing without showing them an exact site they could replicate about ecosystems. They had seen it before as I had asked them for their feedback on it, but this time it was good for them to see a before and after type demonstration. In addition, I find my students like to see that I have done or am doing the same thing they are as it helps to remove the divide between teacher vs. student. 

The first thing I suggested the students did was to choose 2-3 colours as their theme for their site. It was important that the students thought about the content that would be put on their course, colours that complemented each other and represented the group as they wanted to be seen. One group was very specific in asking for a site to match colours and I provided them with https://color.adobe.com and http://paletton.com as reference points. I even had one group create a colour swatch with their 3 colours in an image with the hex#'s as a reference point for the entire team and utilised them to customise other fonts later. Most groups chose colours that worked well together. 

From there it was time to make the site look better than it did. Most teams split in half to conquer site design/layout and creating the header in pairs.

The header was an important part of the site for the students as it would be on their site no matter where they were on their site. There were lots of options for creating headers - Google Drawing, Pages, Canvas, but most went to the internet to find an initial image that inspired them. This was in and of itself an important lesson in how to search. After searching for an image, I suggested to students they selected 'Search Tools' and then 'Usage Rights' where they could select images that were 'labelled for reuse with modification'. 

After students had selected their image and saved it to their desktop, they could open it in Preview and adjust the size from the Tools drop-down menu. We did our best to resize the image into an appropriate header size. Some additional features at this point such as text. 

Then it was off to https://pixlr.com/ to use Pixlr Express. As we are a Google Apps For Edu school, we chose to go to our Drive, select new, connect more, connect more apps and choose to connect Pixlr Express to our drive. From there, students had the option to make adjustments, add text, stickers, overlays and effects to create a header that suited their particular taste. Here are a few they came up with. Most teams tried quite a variety of options and ideas before settling on the headers you see here. 

 These were easy to insert as a header and we also removed the logo from the site design. 

The other team members were in charge of the look of the rest of the page, while still communicating with their team as a whole to create a cohesive project. The students had to make a number of tabs for their different lessons/ levels within their courses. They could choose from a horizontal navigation or a sidebar navigation. It was unanimous that the horizontal navigation was the preferred choice by the student. 

Once the header and tabs were in place, the students could just really begin to play around with the overall design. I showed my students how to manage the site using themes, colours and fonts. Many became fascinated in ways they could change the hover colours, spacing and shape of the tabs, colours of different sections and adding images. 

There was a lot of engaging discussions going on along the way such as debating colour choices, the alignment of tabs, and if the picture of a puppy as a header was the best choice of the unit. As I walked around and also met with groups to check in on their progress, it was wonderful to just be able to respond with a question and allow the students to think about their designs. Sometimes they made smart decisions when they reflected on the question asked and sometimes they made design choices I disagreed with. But in the end, the work was their own. Never telling them no you can't do that, but rather allowing them to rethink their choices in design allowed them to collaborate more to come up with a final product they were proud of. 

Honestly, I was amazed. Less than 30 minutes and this kind of design work was produced as a collaborative team of 4 with all students engaged and eager to do more. Can't wait to see what they do once they start putting some content into their sites soon!

Starting with the Big Concepts, Asking Smaller Questions

Documenting one class' approach to creating online courses for students by students...

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My students were beyond thrilled when I told them they could create online sites for our entire unit of inquiry this time around. After discussing our central idea, key concepts and transdisciplinary skills to give my students a general overview of what the unit of inquiry we were supposed to be learning about was supposed to be studying, I did the unthinkable for most students.

I gave the students a document with what would be on their report card for Unit 4...word for word. To the shock and amazement of my students, I pushed it even further. I told them they would be marking themselves and those would be the marks they get on their report card for the most part. Unless I saw something that was different then they did, I would use what they had given themselves. I don't know if I've ever seen my students so speechless. I've had them self-evaluate before but knowing they were completely in the driver's seat wasn't what they were used to.

I thought it was only fair they knew what they had to be 'assessed' on if they were creating the course. In order for them to succeed, they needed to be able to extract the big ideas or concepts that they would need to cover in their course. Essentially these would create their different lessons/sessions/levels. Each group was given a piece of chart paper and asked to think about what those big concepts might be. I suggested they read through their lines of inquiry, central idea and assessment sheet again to figure out what they should be focusing on. They could be as big or small as they felt necessary to be considered it's own lesson. 

From there, we discussed as a class some of the bigger ones that popped out frequently on the different pages. We also discussed that some topics could be combined to create one lesson with more detail. After that discussion, students were given time to discuss which lessons they wanted as part of their course and circled them.

After that it was important for the students to order the lessons in a way that made logical sense. As a class, we discussed how you can't have a lesson about something more specific if you haven't had a general overview and that you had to be strategic in the way your order your course. 

 

Whenever students take notes for research, I let them do it whichever way makes the most sense to them. This time around I wanted to add another strategy to their repertoire that they could choose from. In a Google Document, the student would make a  table with the first row being the different lessons by the concept in the correct order from left to right. Then in the columns underneath each level, students could write down all of the questions they think they might need to find out to be successful. It was important to discuss with the students that they could come back to this list and add more questions to the chart at any time. Sometimes what you are reading while researching prompts you for another question and the students are encouraged to include it in the document. This method of recording information is not fixed and is able to be changed and modified at any time. 

New Unit, New Approach

It's an idea I've been toying with a while now - students creating their own unit from start to finish. I had a friend who had tried this to a certain extent but I wondered if I could push it further. This lead to the idea of students creating online courses, which their peers or other people could take. Would this be possible? Even more so, would this be possible with a 6-week unit? 

Online learning is becoming more and more popular in the 21st-century world of learning. One of the biggest draws is it's convenience - you do do it any place, any time providing you have an internet connection. But does it have any place in the elementary classroom? 

I was curious to know if I could really give my 9-year-old students the responsibility of creating a unit from start to finish as well as creating it as online content. I started to draft a flow chart of what I would need to do and came up with the following. 

When I introduced the concept to my students, the response I got was "Are we really going to be able to do all that?" followed up excitement that they were going to actually build a course. I think what really got them hooked as well is that I told them no other class was going to be doing in the school and we were going to be trialling this idea out. There was a sense of pride that they had been 'chosen' for such a task.

Honestly, I had no idea how I really going to do this when I first started brainstorming and still have no idea if it will really end up working like I hope it will but I've jumped in and so have my kids. I'll be documenting the whole process as I go and I'm sure my plans will be changing frequently in order to cater to my students. It's going to be a wild next 5 weeks.

Getting My Kids To Love Writing - Finding the ‘Write’ Audience

We ask students to write and some of them do it simply for the love of it just like some play sports or painting. At some point though, doing work for the sake of work just doesn’t cut it for kids and I can’t blame them at all. Whenever I’m given a task, I’m always thinking why is this important? What is the point of doing this? If I can’t be given an answer or come up with one on my own, then I’m less likely to put forth my best effort. It’s the same for my kids.

I’ve been really trying to give my students work a voice that will be heard since I moved into teaching at the junior years level last year. It’s not enough to have their voice out there on the internet somewhere waiting to be heard but someone ACTUALLY needs to listen/read/experience what my students have to say.

Celebrating Published Work

One of the first things I did was make sure that when we completed a writing unit with published work that their work was really celebrated. This meant that it needed to be shared in a way that would make the students feel proud of what they had accomplished. Depending on the unit, we would find different audiences to share our work with. Sometimes that would be other classes, our parents or even each other. It was no longer just a type it up and hand it in and never be heard of again. My students are excited to share with others their work after going through the writing process and like the instant feedback and gratification from sharing with people they know in a face to face context. What I love even more about this is that not only do my students share their published work but they now share their process of getting to the product. As the ‘process’ of doing something has become more important than the ‘product’ in my class, I love that they enjoy sharing the experience of getting to the end rather than just being finished.

Using Google Documents to Comment and Make Suggestions

As a Google Apps for Education (GAFE) school, we are very fortunate to be able to use the various Google Apps to enhance the classroom experience for our students. One of my favourite aspects of the applications is being able to use the comment or suggesting feature of Google Docs and Presentation with my students. I have the ability to access any of the documents my students are working on and give them timely feedback on their work. My students know that I’m reading their work and creates a lot more dialogue about their work and thinking as we go. I also love that documents can be shared with other students so they can do this as well. Often it happens without me knowing when a student stands up and starts asking another student across the room what he meant by this comment on his work. This idea that ‘we’ is better than just ‘me’ in our writing process allows them to have an authentic audience throughout their writing journey as well.

Weekly Reflections For Our Website

At the beginning of the year when our new class website was unveiled to my students, they took ownership of the visual appeal to it but also wanted to make sure their parents could see what they were thinking and feeling throughout the week. As a class, they decided to create a weekly Google Presentation where each student was able to design a slide (or more) with whatever graphics they wanted to and reflect on their week in any way they chose too. Many chose visuals to express themselves as a component of it but most of them wrote whatever they were feeling throughout the week. Knowing that someone would be reading their reflections each week meant that it gave them a purpose to write. This was a complete student-led initiative and is completely optional for my students to do each week. Most weeks at least 80% of my class completes it depending on how much other homework they have, etc. But they do it because they want to write and create and because they want their parents to share their experience in the classroom. This is the culture of sharing THEY have created in our class community.

E-Portfolios

This is one of my favourite parts of my class. I absolutely love using Google Sites for our e-portfolios. It allows my students to share and reflect on their work. We share them within our class and occasionally with other classes as well but the biggest success has been using them to create powerful school-home relationships. At the end of every 6 week unit of inquiry, my students share their eportfolio with their parents at home and have a discussion about their accomplishments over the course of the unit. The students know that they have wiggle room within those 6 weeks to get their e-portfolios where they want them to be but know that by the end, they will be sharing them. Knowing the audience will be there has significantly increased the quality of e-portfolios since I first started doing them. The parents are not in the dark about their child’s learning and the dialogue continues to develop with the learning at home and not just in the classroom. Parents comment on their work within the e-portfolio as well. Because of this, the student has their teacher, peers, parents, and self all reflecting and commenting on their e-portfolios - quite a powerful audience.

Gmail Home Writing Program

Each week every student in my class writes me an email. They can choose from a list or just write about whatever they want. Every Monday I send them back a personal email. The students clearly know someone is reading their writing and responding to them in a timely fashion.

The more meaningful we can create the learning we have in the classroom, the more students will learn and want to share. The more students share their work with an audience that matters to them, the more pride they take in doing their work.  Students want to know what they say matters - foster a community where it can and does.

GMAIL: Home Writing Program - What I've Learnt After 2 Years

This year I started the program from the beginning of the school year. I believe this allowed me to help build the relationships with my students from day one. Overall, the students have been very responsive. It really has allowed a few of my students to blossom as writers. These students in particular really think about the feedback they are given and I can clearly see it being applied in the following email. This just emphasises the need for timely and specific feedback for students.

Many of the same writing areas of growth appeared and have allowed me to have a more targeted approach from the beginning of the year. The biggest one will always be quantity and quality writing. We have started our dialogue about how to create paragraphs that really give your readers a ‘juicy hamburger’ paragraph (detailed paragraph) instead of a ‘grilled cheese’ paragraph (a small paragraph with not much in it).

One student this year has asked to write a weekly letter by hand to improve her cursive handwriting. I have no problem with this and provided her with resources for handwriting as well. However, she still wanted me to email my response back so she could have one on Monday morning in her inbox like the rest of the students.

It’s important for my students to know the conversation isn’t just one way either. I always allow my students to ask me questions about whatever they want, and yes that sometimes means questions about who I am and my life. As long as they are appropriate, I have no problem answering them as I think it’s important for students to see you as a person just as they are. So far I’ve never had anything come my way I wouldn’t answer. Perhaps I’m just lucky to have such respectful students. I’ve always felt being honest with my students is essential if I expect the same from them so sharing about my holidays or relating to them with stories from my own life growing up or whatever the case may be is something I think is important for my students to see.

There was one weekend when I was away at a conference for a few days and into the weekend where I did not send individual responses to students. Instead, I sent a general email to the whole class. The students were understanding of it and I responded to many of the common questions asked throughout all of the emails that week. But the following week I was back to the individual emails again.

It is a time-consuming project on my end but I truly believe the value of it outweighs that. One thing I have done to help me combat spending so much time on email writing every weekend is to create a canned message template for each week. In doing so, each student hears about maybe something I did on the weekend, something that might be coming up to look forward to in class or another topic that pertains to all students. Then, I will respond individually to the content of their emails and provide feedback where necessary.  It still means sending an email to every student but I’m not rewriting every single word in every email.

For one of my beginner ESL students, this has been a really positive experience this year. He always sends me his email in English (his native language is Japanese) because he wants to improve his English and he has! He went from a one or two sentence email to sometimes up to two paragraphs now. The other really interesting part is how he uses images and videos in his emails to help convey his messages to me. Without the use of technology, we would not have this ability.

I had a student who was very disruptive during class at the beginning of the year. We tried different strategies in class to help him be successful in whole class settings but I always found he was more successful when he was able to use the computer to communicate his thoughts. In his emails, he would always express how he didn’t want to call out but couldn’t help himself and how much he enjoyed the class. His emails provided me more insight into the student I saw in class. The dialogue created through this digital medium allowed us to reflect on what was happening in class and what we could do together to make the classroom environment work for him. I don’t believe these conversations wouldn’t have happened in class to the same effect as they have.

On holidays and summers, I still get emails from my students - not all, but some. It always surprises me who emails me too. Often it is some of the students who really didn’t like writing when they came to me. It makes me confident that the plan worked. It makes me confident that students want to have an audience for writing, that building relationships with students is important and that sometimes writing isn’t just about writing.

Many students come and go in an internationally community and I still hear from some of them every now and again. I heard from ½ of the students who moved to another country at the start of this school year and left our school community. Sometimes students need that sense of comfort from their old life as they start a new one. I’ve always said to all my students, if you write me an email, I will respond. Sometimes that sense of security, as little as an email is, is what a child needs most.

The greatest success of these writing program is that is has had impacts much farther and more meaningful than just my students’ writing. It really is impacting who they are as a person as they grow. Each week I have the pleasure of reading about sleepovers, friends moving away, disagreements on the playground, celebrations at home, parents returning from business trips and more. Each week they open up their little lives to me with trust and respect and I do my best to do the same. It has become more than writing - it is a dialogue to build the foundation of relationships, skills and attitudes that go beyond what is reported on any report card.  I can only hope that I can continue to be that source of support both inside and outside of the classroom this year.

GMAIL: Home Writing Program - Year 1 Reflections

I absolutely love this program with my students. Over the past year and a bit, I have learnt so much about my students through this initiative and it literally makes my day when I get the sweetest emails from them.

For the first few weeks of the first year of the program, I documented my weekly reflections. These are my thoughts from October - December from 2013 as the home writing program began to unfold.

Week 1 Reflection

Well, it’s out in the world now, let’s see how it goes. The students seemed pretty excited that they didn’t have to write on paper for the homework each week. By providing an example of what was expected in the email really allowed students to get a visual of what was intended.

I am glad I emailed the parents prior to the assignment – it can be difficult at times understanding the perspective of the email being sent and I could find myself in tricky situations potentially if a student emails content of concern so it’s good to be completely open about it first and educate the parents instead of trying to backpedal later. I even got a response from one parent being really supportive of the idea and excited to see what comes of this.

The first night I had a few students email me with their letters. It is interesting to see the range of emails. Some students are sticking specifically to the options, others are writing about their own topics. It is a quick glance at who chooses to be creative or follow the form.  The range of work is quite wide from a sentence to a couple paragraphs. Hopefully, I can get all of my students writing at least a few paragraphs each week to me.

One thing that also happened today was that a student emailed me about an issue that took place last Friday (not as part of their homework). This was the first time I have received an email like this from a student. It is clear that this outlet can provide students with a comfortable environment that allows them to connect with a teacher without having to have difficult conversations face to face. While I still believe face to face interactions are important, it simply provides students with another avenue to communicate with me so that we can problems solve together.

 

One thing I learned today is that I should draft the email from the students as I receive them. This way I’m not writing to 20 students on Sunday night. It is a bit much to do it all in one go. Therefore, this week I will try drafting the emails as I receive them and still send them out on Monday morning. I’m going to let my students read their email from me first thing Monday morning once they get settled for the day.

Some of the most common areas of improvement for writing emails include :

• Using capitals for  Ms.  and all names
• Using a comma after the person's name  in greeting (Ms. Mac,)
• Writing a salutation ex: Sincerely, or Many thanks, or Take Care
• Adding detail to explain their thinking and expand paragraphs
• Ensuring name is on a line of its own after the salutations

Ex:  Sincerely,

      Ms. Mac

• Rereading emails before sending

I loved how some students also included pictures in their emails. It was a great start with a lot of potential still to come.

Week 2 Reflection

Week 2 of the email writing. I emphasized to my students they should aim to write at least 3 good paragraphs to me if possible when we were reviewing our homework for the week. Hopefully, this will help them continue to develop the length of their writing.

Monday, October 7, 2013– Today was the first day my students got to read their emails from me. They were all very eager to read their responses from me. By the time I got home at night, I already had a few emails from students. Many responded to the questions I had asked them but the biggest thing I noticed was that the length of the emails had grown to almost double for most students compared to the first email they had sent.

Another thing I noticed was that I received questions about class work. I had 2 boys in my class email me to ask to meet with me tomorrow to review some of the work they were unsure of. All I thought was wow! Already my students are using this assignment not only as a vehicle to fulfill their weekly homework but also using it as an educational tool to reach out and get help. For these two particular boys, they both need extra help and rarely participate or ask questions in class. For me, this was a major success this week. These emails are truly opening up the lines of communication with my students and making them feel more comfortable reaching out for support.

I was discussing the project with a colleague tonight sharing some of my successes. I was also mentioning how labour intensive it was right now as it required me to write at least 20 long well thought out and grammatically correct emails for students each week. But how can you argue with the results?  A little work could mean a lot of rewards and right now I am enjoying getting to know my students better and being able to help them personally, socially and academically.

Topics that have come up so far in the first 2 weeks:

• personal issues – feeling alone, adapting to a new environment, playground issues
• academic – not understanding a topic, asking for clarification to fully answer questions, lots of students asking how to improve writing, not liking a topic and why, making connections between school and home life
• social - how to deal with friends
• appreciation – thanking me for help, joining teams, advice
• learner profile attitudes – balanced, risk taker

Week 3 Reflection

• There are a few students still writing really small paragraphs. How can I get them to expand their thoughts? Do I push it? Ask more questions back?
• Trying to get students to review work before sending  - how do you ensure this is happening?
• Paragraphing area of growth for some -- need to do a small group lesson about paragraphing with these students
• Some students are really expanding their writing.
• I am seeing the effects of writers workshop in terms of descriptive writing carrying over to the emails as well.
• I waited until the last minute to answer all emails this week– doable, but still time intensive and hard to write longer emails for each kid when doing them all at once

Week 4 Reflection

• I’m seeing the boys writing more without complaints.
• I’m noticing less ‘computer typing’ errors (punctuation, capital I, etc).

Week 5 Reflection

• Writing this week is not mandatory due to 3 day week. It will be interesting to see who writes and who doesn’t when not being “told” to write.
• The majority of the class wrote emails still, some longer some shorter this week but kids still wanted to write which was great to see /
• When I told them they didn’t have to write an email this week,  some of them told me to expect an email from them including some of my ESL and reluctant writers.
• I am happy to see kids are enjoying writing and receiving the feedback.

Week 6 Reflection

• Noticing patterns in questions for clarification of assignments. This is good to know so I can clarify to class and help make sure everyone is on the same page.
• Students talking a lot about fears and concerns (books)
• Students are providing feedback for things changing in the classroom (addition of music, dancing, etc)
• I’m still struggling to get a few boys to write. What other strategies could I be using? Need to get some feedback from other teachers on ideas.

Week 7 Reflection

• I have been receiving emails about our updated house merit system and their thoughts. It’s great to get this feedback, praise and suggestions from my students. It’s also really nice to know they feel comfortable telling me what they think about it.
• Kids are wanting to dance more in class. This should become a regular part of our class.-       questions about math
• A few kids didn’t do emails this week (5) – Could a summative due this week be the reason?
• I sent emails to kids who did not submit emails to inquire the reasoning - some summative due, internet down, others forgot. This created a discussion about how we need to be accountable for our work. If students feel they can’t complete the task on time, they need to have that conversation at least the day before and happy to give them the weekend as an ‘extension’ or depending on the situation, allow the student to miss a week. This helps build responsibility.

GMAIL: Home Writing Program Plan

Last year I began a writing program in my class where the students would write me an email each week and I would respond.  I created a thought out plan with input from our Director of Education Technology and off I went. After just over a year of doing this, I opened up the same document to check in and see if I was still doing everything I had set out to do and reflect on the overall effectiveness of the program.

Here is the plan created in October  2013:

Rationale:

In my first year of teaching, a colleague of mine had a grade 4 class who did ‘Thinking Thursday’ every week for a lesson. The concept was simple – write what you were thinking about. Students had an option to write a letter to the teacher, choose a topic from the jar or write about whatever they wanted. Surprisingly, most students would choose to write a letter to the teacher.

We had many discussions about the power of a letter back and forth between the teacher and student

• Get to know your student
• Improve student writing
• Tailor individual writing with feedback
• Challenge students by questioning things in their life
• Provide meaningful guidance and support (pastoral)

And yet, when faced with my own classroom as a relatively new teacher, I was struggling to find time to have students write each week with the given curriculum and school demands while also giving them the choice of what to write. As a school adopting the Writer’s Workshop, it provided limited room for writing the way individual teachers view writing and more of a formula to generate writing.

I personally have never been one to be good at communicating in person and have found writing a better form of communication for me as I am able to think through what I want to say before saying it. While it takes away the initial face to face conversations, it will allow for more meaningful conversations inside the classroom and help me relate to my students more.

I have decided to incorporate this as part of their homework rather than an in-class assignment for the simple reason that it utilises technology and writing in a way that will captivate students and allow them to develop their writing skills without feeling they have to write a polished piece to publish.

Why Not Blog Instead:

• Lack of response/ meaningful feedback
• Forced writing
• No authentic audience
• Hard to have a targeted audience when you don’t know who will read it

Purpose:

• To build a mutually respected relationship between students and the teacher
• To have writing opportunities that are authentic, meaningful and inspiring
• To provide the student with individual feedback
• Write with a specific and targeted audience
• Improve technology skills and digital literacy (eg. Email etiquette, typing, etc)

Writing Task:

• Students are expected to write an email to their teacher each week about any topic of their choosing.
• The teacher will respond to the comments/questions the student has written about in their email. The teacher will also provide general feedback for writing style, conventions etc.
• Email is to be submitted by Friday of every week.
• 
  

Guidelines for Students:

Students must:

• Use proper email etiquette
• Dear Ms/Mr.
• Sincerely
• The specific title of an email
• Use capitalisations
• Use punctuation
• Use paragraphs (eventually)
• Reread your work before sending
• Utilise the spell check function prior to sending
• Maintain an understanding that the emails are confidential UNLESS you are in a position where you will hurt self or someone else
• Should these guidelines not be met, the student will receive an email from the teacher outlining that their email should be modified to meet these success criteria before resending.

Sample Email for Introduction to Students

Dear Ms. Mac,

I hope this email finds you doing well. This week at school I really enjoyed doing our summative assignment. I liked that we were able to work in groups to make our buildings. I found it tricky working with Roger on our project because he did not listen to my ideas. Do you have some suggestions on how to work better as a team?

In cross country this week, I came 4th. I ran as fast as I could and really tried my best. I would have done better but I tripped over a log on the path and rolled down the hill. But I did pass one person because I rolled really fast.

I look forward to hearing from you soon.

Sincerely,

Sheila

Foreseeable challenges:

Challenge	Proposed Action Plan
ESL Students	Students may write in their native languages. I will Google translate their answers. Then write in response back. The point is to get them writing. Slowly transition from native language to writing in English.
Students without access to a laptop at home	When students are finished their work in class, they may work on their assignment. Alternatively, they can do it during ‘work in progress’ time on Friday afternoon Students can also write a handwritten letter if necessary.
Learning disabilities (dyslexia)	Remind students to utilise spell check. Importance of trying and writing for length and meaning. Focus on building a love of writing. Less focus on spelling etc.
Lack of technology skills (typing, the inclusion of sentence structure and conventions)	Students will develop typing skills by doing assignments online Students will be made aware of exclusions of capitalisation, punctuation as part of the written feedback given each week.
Mandatory – reluctant writers	Students are writing about themselves and what interests them They can share as much or as little as they want with me about themselves or choose one of the topics of the week to write about Choice allows for more buy-in
Parents not wanting students emailing teachers ‘personal’ information or at all	Students can complete a writing assignment on paper and submit each week. Students can choose from a list of optional topics.
Coming across questionable emails	Speak with the students for clarification of what they meant in their email When necessary, discuss concerns with Year Group Coordinator, JYP, PYP coordinator
Assigning this as homework instead of in-class activity	Students can write at their convenience when they feel like writing Doesn’t have to be related to course content
Responding to emails on weekend	This will be part of their homework and homework is marked over the course of the weekend. All other emails will wait to be responded to on Monday during work hours
Parents wanting to be CC'd	Parents will be notified about questionable comments only Email parents in advance about the purpose of the assignment

Email Sent to Parents Prior to Beginning Program:

Dear Parents,

I wanted to take a moment to write to you in anticipation of our next unit of inquiry which is about personal awareness. The central idea for the unit is “A person’s behaviour and how they choose to present themselves can project aspects of the identity.” We’re really looking forward to exploring it.

As part of the writing homework, students will be asked to write a weekly email to myself. Students may choose to write about one of the selected topics in their homework package or choose to write about something of their own interest, but each email must be submitted no later than Friday along with their regular homework. All emails will be sent from the student’s Chatsworth email account to the teacher’s Chatsworth email account as usual.

There will be two parts to the teacher feedback to these emails. The first part will be a response to what the student has written, while the second part will deal with writing styles, grammar and conventions.  I will read them over the weekend and students will have a response in their inbox on Monday mornings - at which point they can ponder the questions posed by myself and include their answers in the next email. I’m excited at the potential for some very interesting conversations and dialogue.

Chatsworth’s mission includes developing students as internationally aware, responsible digital citizens. By connecting with students through email, they are building skills in digital literacy and developing their writing skills in a 21st-century environment.

Students who are enrolled in the ESL program are welcome and encouraged to write in their first language if they feel more comfortable. The purpose of this writing exercise is to allow them to express themselves without feeling restricted by language. I will translate emails through Google Translate and respond in English. Students may choose to read the English response or translate it back to their first language. (Please note: No translation is perfect).

This assignment will provide students with many learning opportunities and has the potential to develop our classroom community tremendously. Students will learn how to write letters and use proper email etiquette as well as developing their writing skills with individually tailored feedback. It is important for students to become familiar with typing on a computer and remembering to incorporate appropriate capitalisation and punctuations.  

In doing this, I hope to continue to develop an ongoing relationship with my students and allow them to write about topics of personal interest in a format that is meaningful and timely.

Should you have any questions or concerns, I would be more than happy to discuss this with you at your convenience.

As always, it is a pleasure learning with your children.

Sincerely,

Ms. Emily MacLean